As a step forward from the traditional process of project procurement, we offer project management services when required. This seeks to reduce planning and construction periods by improving communication between consultant, contractors and clients by means of establishing closer co-ordination between them. This is desirable in this era when projects are becoming more complex and greater of financial monitoring and control is demanded to realise the client objective and value for money.
OUR PROJECT MANAGEMENT SERVICES INCLUDE:
Initial Brief and Appointment
- Establish with the client the requirements and objectives and means of achievement.
- Establish with the client time and cost objectives and restraint
- Establish lines of communication between client and adviser and client of authority.
- Agree scope of appointment and terms and condition thereof.
Initial Proposal:
- Prepare initial proposals as to how the client requirements established at stage 3.2.1 are to be met.
- Make recommendations as to the need for the appointment of design and other consultants
- Advise on funding arrangements, tax implications, available sources of funds, etc.
- Advise on liaison and negotiation on with third parties, e.g. local and statutory authorities, owners of adjoining properties, etc
- Prepare outline programme showing key dates for decisions approvals, ordering equipment or machinery, commencing construction, relocation etc.
- Recommend administration procedures for meeting (through client’s project liaison officer) requirements of client organisation, e.g. financial, accommodation, etc.
- Agree proposals with client.
Appointment of Project Team:
- Prepare brief for the appointment of each of the other consultants or firms as and when required.
- Recommend names of appropriate consultants or firms and invite those submitted selected to make submissions
- Arrange interviews.
- Negotiate and agree terms of engagements selected consultants and draft contracts defining responsibilities, lines of communication, warranty and terms of remuneration.
- Subsequently check and recommend application for payment.
- Assess resources required by each member of the team and set up budget control system for expenditure of the resources.
- Advise client of the cost of employing the project team.
Development of Brief and Initial Proposals:
- Draw up master programme and subsequently develop to encompass all activities
- Define and evaluate alternative ways of meeting the objectives
- Prepare feasibility or viability studies with recommendation.
- Obtain Client proposal to course of action proposed.
Administration of Project:
- Provide each member of the project team with agreed client brief and proposals from meeting the objectives
- Define the stages of procurement e.g. design and cost studies, planning consent and other essential approvals, appointment of contractors and completion of construction and occupation
- Define and agree with project liaison officer and each member of the project team the administrative and technical procedures to be adopted throughout each stage.
- Develop and maintain programme of the appropriate type, monitor progress and adjust as necessary to maintain objective.
- Agree with each consultant the staff resources required to meet the detailed requirement of the programme and monitor the application and effectiveness of such resources.
- Organise and chair meetings or delegate where appropriate.
Development of Design and Cost Plan:
- Secure the development of design cost studies and report thereon (including all time and financial consideration).
- Prepare updated comprehensive financial appraisal with master programme.
- Arrange formal presentation of design and financial appraisal to the client and approval to proceed
- Arrange submission for and secure planning permission
Contractual Arrangement and Cost Control:
The order of the following activities will vary according to circumstances and will be carried out with the members of the project team.
- Consider type of contractual arrangement available and appropriate to the time and cost objectives and restraints
- Procedure report and recommendation for client approval
- Prepare list of contractors and subcontractors though appropriate to the project.
- Invite selected contractors to confirm interest and submit pre-qualification information e.g. requisite experience, reference, available resources, and financial status
- Made independent check on pre-qualification information provided
- Arrange on a formally structured basis, pre-tender and/or post-tender interviews with contractors.
- Continue development of design to the requirement of the master programme and so that appropriate level of the design information is produced for the purpose of obtaining tenders and appointing the contractor and/or subcontractors
- Arrange for appropriate cost control and monitoring procedures to be maintained and reports produced as required and in agreed format
- Consider insurance arrangements appropriate to the project.
- Co-ordinate the production and issue of tender documentation
- Appraise tenders received, and report to the client on outcome of tenders with update financial appraisal and recommendation
- Appoint contractor and sub-contractors.
Construction and Completion:
- Co-ordinate and monitor activities of the project team and any other matter for which the client has responsibility
- Monitor progress on site, identify and resolve problems.
- Prepare reports client at regular intervals including:- * Progress on and off site. * Updated construction cost compared with construction budget. * Updated viability report.
- At completion arrange the commissioning of the building
- Organise and effect the occupation of the building relocation from existing premises.
- Arrange for the preparation of a schedule of defects arising during the defects liability period and prompt payment of remedial work.
- On completion of the final account including the settlement of the claims or other matters which may have arisen in the course of the contract, submit report to the client on the financial outcome of the project.
- Ensure that all documents relevant to the project are assembled and properly stored.
- Consider insurance arrangements appropriate to the project.
- In the case of a speculative development:
* Arrange letting and marketing campaign. * Co-ordinate production of leases, building agreement, etc, and negotiations.